An AI-operated proposal department for small businesses
Turn a 100-page RFP into a bid decision and compliant first draft.
BidPilot analyzes the solicitation, maps every requirement, grounds responses in your approved company evidence, and flags anything that still needs human confirmation.
Or start with a Bid/No-Bid Report for $99 · No subscription · You approve everything before submission
Small firms lose winnable contracts before they even start writing
30 hours per response
Solicitations are long, mandatory requirements are buried across appendices, and nobody on the team can spare the time.
Consultants cost thousands
Proposal consultants and enterprise software are priced for companies with dedicated proposal departments.
Generic AI hallucinates
General-purpose chatbots invent credentials and miss mandatory requirements — a nonresponsive bid is an automatic loss.
From upload to deliverable
- 1
Upload the solicitation
Drop in the RFP PDF plus any amendments and appendices. BidPilot validates readability and gets to work.
- 2
Gemini extracts every requirement
The parser agent pulls the buyer, deadline, evaluation criteria, forms, page limits, and every mandatory requirement — with page-level source citations.
- 3
Eligibility and bid/no-bid decisions
Separate agents check mandatory qualifications against your approved company evidence and score the opportunity across nine weighted factors.
- 4
Evidence-grounded first draft
The drafting agent writes only from your approved evidence, cites it inline, and inserts visible placeholders where a fact still needs your confirmation.
- 5
Independent verification
A separate claim-verification agent checks every material sentence, and a compliance-review agent audits the full package before delivery.
Every requirement, sourced and tracked
Excerpt from a compliance matrix for a synthetic demonstration RFP.
| Requirement | Source | Mandatory | Evidence | Risk |
|---|---|---|---|---|
| Active state vendor registration at submission | p.8 §3.2 | Yes | Missing | High |
| Professional liability insurance ≥ $1M | p.9 §3.4 | Yes | Missing | High |
| Two comparable engagements in 5 years | p.9 §3.5 | Yes | Available | Low |
| Technical proposal ≤ 20 pages | p.10 §3.7 | Yes | Available | Low |
| Signed non-collusion certification | p.22 Att. B | Yes | Needs signature | Medium |
Fixed-fee packages tied to your live solicitation
Bid/No-Bid Report
Target delivery: 4 hours
Upload one solicitation, get a defensible go/no-go decision.
Get started — $9948-Hour RFP Readiness Package
Target delivery: 48 hours
Everything you need to decide and start responding, in 48 hours.
Get started — $199Complete First-Draft Package
Target delivery: 3–5 business days
A full evidence-grounded first draft with independent review.
Get started — $999Built to be trusted
Approved evidence only
Drafts cite only company facts you have approved. Unsupported claims are flagged by an independent verification agent, never shipped silently.
You stay in control
Pricing, certifications, binding representations, and final submission always require your explicit approval.
Private by default
Organization-level isolation, private file storage, no training on your documents, and deletion on request.
Frequently asked questions
Does BidPilot guarantee I win the contract?
No. BidPilot does not promise contract awards. It reduces the cost and friction of deciding whether to bid and preparing a compliant, evidence-grounded first draft. Bid scores are decision support, not a calibrated probability of award.
Will the AI invent qualifications my company doesn't have?
No. Drafts use only company evidence you have explicitly approved. A separate verification agent flags any claim without supporting evidence, and unsupported claims are surfaced — never silently shipped.
Does BidPilot submit the bid for me?
No. You retain control of pricing, legal certifications, binding representations, and final submission. BidPilot prepares the package; you approve and submit it.
What happens to my documents?
Files are stored privately with organization-level isolation, are never used to train models, and can be deleted on request. See the Trust & safety page for details.
How fast is delivery?
Bid/no-bid reports target 4 hours, the readiness package 48 hours, and complete drafts 3–5 business days. Automated delivery is often faster.
Have a live solicitation on your desk?
Get a bid decision, compliance matrix, and grounded first draft within 48 hours.
Choose a package